This is not really ECM related, but hey, we are a day away from Thanksgiving and my mind is already drifting into a food coma as I think about the feast of gravy and stuffing I’m about to take part in. Come on, I know you are too! Anyway, as I was surfing the web this morning for some fun information to contribute to our internal newsletter, I came across this National Geographic page that included some truths and myths about Thanksgiving. Since you, yourself, are perusing the internet, waiting for this day to be over, I thought you might enjoy this interesting read. Enjoy! Wishing you all a very Happy Thanksgiving! ~Cheers
Conversion of Documents at California County Assessor’s Office Creates Paperless Office
ImageSource was the privately contracted vendor for a California County Assessor’s Office that embarked upon a major project designed to create a paperless work environment. The project processed and imaged 25 million pages of file documents. Documents were scanned at the rate of 125 images per minute, 8 hours a day. The County also implemented day-forward imaging rather than filing incoming paper documents. The entire project was completed in approximately one year.
Efficiencies Realized
Enormous efficiencies were achieved. The time to process a deed has been reduced from 65 workdays to eight workdays. An ancillary, but important, benefit received from document imaging is an increase in valuable floor space previously used for file cabinets. Digital Images provide accurate information, quickly assessable to the people that need it. This technology has provided staff with a powerful tool to creatively rethink daily tasks and live the old adage of “working smarter not harder.”
Confidentiality Important in Conversion
To protect the confidentiality of the information contained in the Assessor’s Files, the Assessor’s Office utilized their own staff to prepare all the documents, ImageSource Conversion Services, with strict quality and confidentiality control, provided all the document scaning. ImageSource, Inc. is a nationally recognized leader who has previously provided similar services for a number of public and private entities.
ImageSource utilizes a time-tested tracking system that provides multi-stage accountability of all documents during conversion, which can be customized to meet the unique requirements of any project. Utilizing standards like our strict document prep protocol, we are able to guarantee that documents will be converted on time, accurately and completely and are kept secure throughout the conversion process.
Debbie Horton
Communications Director
ImageSource
ImageSource® Awards Customer Partners for Innovative ECM Solutions
ImageSource recently announced the winners of the 2011 Nexus Customer Partner Awards. The winners all show exceptional and innovative ways of utilizing Enterprise Content Management (ECM) technologies and include San Jose State University, ESCO Corporation and Mira Costa College.
San Jose State University was our first recipient of the new ECMECOSYSTEM® Award for developing a comprehensive vision for Enterprise Content Management implemented institution-wide providing efficiencies and cost savings. As the technology implemented expands out to multiple departments they are seeing the value of their solution increase exponentially.
ESCO Corporation and the Oracle WebCenter Content 11g solution that revamped their Accounts Payable processes won in the category of “Innovation Solution of the Year”. WebCenter was strategically selected to integrate with the existing Oracle Enterprise Business Suite for a seamless platform. A high percentage of invoices are now processed without human intervention, allowing more invoices to be processed with a fraction of AP Processing staff.
Mira Costa College was awarded in the category of “Largest Return on Investment” due to the cost savings experienced since transitioning from a dated scan, store and retrieve technology to an all-ILINX® platform. Initially saving an estimated $150,000 with their platform choice, they have also seen yields in the form of efficiencies, improved customer service and user adoption with minimal training.
Debbie Horton
ImageSource
Corporate Communications Director
Notebooking with ILINX Content Store: You’ll have to come up with another excuse for not working this weekend
With the growing ubiquity of mobile internet, many of us feel nostalgic for the days where logging off of a computer meant escaping our email inboxes. Indeed, being connected and reachable is not always a welcome concept; it has further complicated the lives of recovering workaholics everywhere. Still, in the cases where we need the internet the most, it often finds a way to make itself unavailable.
This phenomenon is particularly problematic in the world of Enterprise Content Management. Organizations are rapidly adopting ECM, and quick access to critical and timely data has become part of their DNA. In the absence of network connectivity, these ECM systems are simply inaccessible, crippling an employee’s ability to access and edit content.
Nothing is going to change the fact that, to some degree, reaching a repository requires a network connection. But, with Notebooking from ILINX® Content Store, you can have the next best thing.
Notebooking is one of many new features in the ever-expanding ILINX Suite, and it has made the offline availability of content both feasible and intuitive. With a few simple clicks, a user can store documents from the server locally, and view them in the familiar Content Store interface without a network connection. Should the user make redactions, highlights, or any other markups, the changes will sync with Content Store when an internet connection is reestablished. With ILINX, your content can follow you everywhere, for better or for worse.
Allow me to extend my sincerest apologies to anyone who thought that they could have an excuse not to work this weekend.
Kyle Miller
Corporate Communications Manager
ImageSource, Inc.
ImageSource Achieves Fourth Oracle PartnerNetwork Specialization for Public Sector
ImageSource is approved for their fourth Oracle PartnerNetwork Specialization achieving the Public Sector Knowledge Zone. This distinction highlights a partner’s ability to focus on serving the information and technology needs of the public sector, with a powerful combination of technology and comprehension.
The Public Sector Specialization recognizes Partners that have demonstrated their ability drawn from Oracle’s portfolio of software and hardware solutions to solve unique public sector needs. ImageSource achieved the Public Sector specialization though testing that demonstrated an understanding of Government technology challenges and through validated solutions and customer references.
As a leading integrator for Enterprise Content Management technologies, ImageSource has been providing business efficiencies tools for the public sector since 1995. With extensive ECM experience in city, county and state governments, solutions include imaging and document management, records management, web-content management, workflow solutions, Higher Educaiton solutions, agenda management and much more.
The three previous specializations ImageSource earned were Enterprise Content Management, Service Oriented Architecture and Enterprise Manager. We are proud to add another specialization to our achievements in the Oracle PartnerNetwork Knowledge Zones and continue working on additional designations. We look forward to announcing their completion in near future.
Debbie Horton
ImageSource
Communications Director
Stuck in a Trade Show Whirlwind
This year’s Fall trade show season seemed to blow in and out like a tornado. It is no joke that time flies when you are having fun. We’ve seemed to go from September to December in a blink of a eye. Our whirlwind of a tour started back when the leaves were just starting to change with multiple local PMI and AIIM events and only picked up speed from there….
For a week we blew into OracleOpen World in San Francisco, CA . If you’ve never attended Oracle OpenWorld, be ready for quite a technology experience. As an Oracle Platinum Partner there is no way we would have missed it! As a systems integrator for Oracle Middleware, we were eager to help attendees learn how to run more efficient business processes by implementing Oracle IPM and UCM solutions. There was a lot of interest in our recent implementations of Oracle Webcenter Content 11g. We look forward to going back in 2012 and hope to see you there.
While many of us were at OOW, our ECM expert, John Smetana was attending the AIIM ECM Bootcamp in Minneapolis, MN on October 4. AIIM members and attendees collaborated on ways to minimize paper and manual processes in core backend activities and discussed better ways to engage social technologies to reach customers.
Next stop landed us in Vegas, Baby! We were a proud exhibitor of the IBM Information on Demand Conference that happens annually at the Mandalay Bay. And we are hoping what you saw there, doesn’t stay there. Take back what you learned from our IBM ECM team to get started on automating processes or to expand your current solution, enterprise-wide. We can wait to get back to IOD in 2012
Next up, we couldn’t have been more excited or proud to host Nexus ’11, our annual ECM Solutions Conference on November 3-4. With over 28 breakout sessions, world-class Keynote speakers and peer-to-peer networking, this event has become the best education ECM technolgoy event on the West Coast! Pre-conference training for AIIM certifications and other continuing education credit were provided in the days leading to the conference. Our vendor partners, including Fujitsu, Panasonic, IBM, Kodak and other industry leaders were on hand to show their latest product offerings and answer questions in our Expo Hall. This year’s hot topics included planning your ECMECOSYSTEM™, Capture solutions from ILINX and Kofax, and implementing mobile and social technologies. You can check out presentations and video from this year’s event or register for what’s in store for Nexus ’13!
And finally, we wrapped up our tour in Sacramento, CA at the Kofax Connect event where we presented with our customer partner, Sacramento County, to share how their are utilizing Kofax KTM to clasify, separate, extract and transform documents. We were excited to be a part of this valuable event and have the chance to discuss capture solutions with the many Kofax users who attended. If they hold this complimentary seminar again in the Spring you won’t want to miss it.
As frost began to form and the breeze began to slow, it was finally time to click our heels and head home for the holidays. But it won’t be long till we are back out on the road to talk with all of you about implementing your ECMECOSYSTEM and making your information work for you! Make sure to keep checking our Events calendar to see if we will be blowing into a location near you.
ImageSource Achieves Third Oracle PartnerNetwork Specialization for Enterprise Manager
ImageSource is approved for their third Oracle PartnerNetwork Specialization achieving the Enterprise Manager Knowledge Zone. This distinction focuses on the use of Enterprise Manager to manage and monitor the Oracle technology stack. Oracle Enterprise Manager’s unique top-down approach to application management enables organizations to reduce complexity and increase efficiencies in their IT environments and optimally run their enterprise applications.
Oracle Specializations are designed to recognize distinguished Partners that have experience and knowledge in one or more product pillars. ImageSource achieved the Enterprise Manager specialization by showing proficiency with the product though testing in sales, support and implementation. Validated solutions and customer references required, demonstrate ImageSource’s expertise in Oracle WebCenter Content and as a leading integrator for Enterprise Content Management technologies. The two previous specializations ImageSource earned were for Enterprise Content Management and Service Oriented Architecture.
We are proud to add another specialization to our achievements in the Oracle PartnerNetwork Knowledge Zones and are currently working on two additional designations. We look forward to announcing their completion in near future.
Debbie Horton
ImageSource
Communications Director
